TASK DESCRIPTION- ASSIGNMENT 2 -50% This assignment is based on the project and its tasks that you have identified in Assignment 1.
In continuation with the above project from assignment 1, you have the options either to:
- Get it done by out-sourcing it, or
- Complete the project using the companies’ own employees.
- Write a short report by critically evaluating the advantages and disadvantages of outsourcing of your project. [500 words]
You have identified at least ten major tasks for the project in assignment 1. You have formed a team of five people to work on this project with various roles. Using the major activities you have identified, provide answers for the following tasks.
- Create a Work Breakdown Structure (WBS) with all the major tasks you have identified. In doing so, you have to identify subtasks at least up to level 3 under each project phase. You are free to add any relevant additional tasks. You can use the five phases of project management, Initiation, Planning, Execution, Monitor and Controlling and Closing in creating Work Breakdown Structure.[500 words]
- Provide a stakeholder analysis by identifying at least 5 stakeholders. Stakeholder register and management strategy must be created as well. Templates on the portal can be used[400 words]
Part 3: Execution
Your project has been going well until now with no major challenges and your team is proud of it. It has been two months into the project since it has started, and you have another two months to go. One of the key team members, Mark met with an accident and has been advised to take bed rest at least for two months. This is a big setback for you, as you cannot afford to lose even a single staff.
- Prepare a milestone report for the project based on information or functionalities you have identified. Add additional milestones, if needed, to make the report more meaningful. Use the milestone report template on portal. [300 words]
Part 4: Controlling
Due to Brexit uncertainties, Alex, one of the team members, could not promise any extra funds to hire a new staff member to replace Mark, whose work is being piled up. Three months into the project, you as a project manager and your team are very concerned about the progress of the project. After reviewing the progress, it has been decided to have a series of bi-monthly meetings with all affected staff.
- After the first bi-monthly meeting and consultations with business experts, you have convinced Alex that the only way to finish project successfully is to compromise scope by having only absolute essential functionality or by hiring the extra staff to finish the project on time with additional cost. Critically evaluate what functionality and/or tasks can be compromised compared to hiring additional staff with extra funding in the current project. [500 words]
- Part 5: Closing
It is one week before your final project presentation. You have been successful in meeting time and cost deadlines. However, scope had to be compromised! You have been really helpful in making this project a success.
- Prepare a lessons-learned report for the entire project. Include input from all stakeholders in summarizing the lessons learned. Use the template provided on portal.
2500 words +/- 10%. Any deviation from this will be penalised.
FORMATTING AND LAYOUT
Writing: Written in English in an appropriate business/academic style
- Focus: Focus only on the tasks set in the assignment.
- Length: 2500 words
- Formatting: Typed on A4 paper in Times New Roman or Arial font 12 with at least 2.5 centimetre space at each edge, double-spaced and pages numbered.
- Document format: Report
- Ensure a clear title, course, and name or ID number is on a cover sheet and a bibliography using Harvard referencing throughout is also provided.
- Research: Research should use reliable and relevant sources of information e.g. academic books and journals that have been peer reviewed. The research should be extensive.
The use of a range of information sources is expected – academic books, peer reviewed journal articles, professional articles, press releases and newspaper articles, reliable statistics, company annual reports and other company information. All references must be in Harvard style.